Workflow Automation
AI suggests, you approve
AI analyzes your operational patterns and suggests automations - from messaging sequences to task creation, invoice categorization, pricing adjustments, and team notifications. One-click activation with full transparency.
Try It Free
What you gain
Every feature creates value for both sides - you and your guests.
For the Host
Work smarter, not harder
- AI learns your patterns and automates the boring stuff - categorizing invoices, creating tasks, sending routine messages.
- Smart search saves minutes per query - natural language instead of complex filters.
- Pattern detection surfaces automation opportunities you wouldn't think of yourself.
- Every automation is transparent and controllable - AI assists, you decide.
- The system gets smarter over time - the longer you use it, the more it can automate.
For the Guest
Efficient hosts provide better service
- When routine tasks are automated, your host has more time for personalized attention.
- Consistent, automated workflows mean fewer human errors in your booking experience.
- Faster processing of requests when the host's operations run smoothly.
How it works
A step-by-step look at the experience.
AI observes your repetitive actions (e.g., you always categorize invoices from "Cleaning Co." as "Reinigung") and suggests automating them.
Invoice auto-categorization: AI learns from your corrections and applies categories to new invoices automatically.
Smart search: search across your entire portfolio in natural language - "show me all bookings from France in Q3" or "find the invoice from Bauhaus in October."
Workflow suggestions: AI proposes automation rules based on detected patterns - review and activate with one click.
Continuous learning: the more you use Xentra, the smarter the AI becomes at predicting your needs and automating tasks.
All automations are transparent - you can see what the AI does, why, and modify or disable any automation.
Feature deep dive
Detailed look at every capability within Workflow Automation.
Automation Suggestions
AI monitors your actions and suggests automations: "You've categorized 12 invoices from 'Reinigungsfirma GmbH' as Cleaning this month. Would you like to auto-categorize future invoices from this vendor?" One-click activation.
Invoice Categorization
AI auto-categorizes incoming invoices based on learned patterns: vendor name → category, amount range → category, keyword detection. Review and correct to improve accuracy.
Smart Search
Natural language search across all data: bookings, contacts, invoices, tasks, messages. Examples: "bookings from Germany in summer," "invoices over €500 this year," "messages from guest Julia about parking."
Pattern Learning
AI tracks your actions: categorizations, template choices, pricing adjustments. Over time, it builds a model of your preferences and suggests increasingly accurate automations.
Automation Dashboard
See all active AI automations: what they do, when they last triggered, accuracy rate, and a disable toggle. Full transparency into every automated action.